The whole point of SharePoint is to be a place where things can be shared. This article is about the Office 365 version of SharePoint, known as SharePoint Online — the one for which you or your company pays a subscription fee and that is run within Microsoft data centers and not by your own IT staff. The Ribbon. To get started sharing documents and files, you will probably need to create your own document library. alicia. If you refer to the symbol below, I would like to share with you the information that this symbol means the file or item is newly uploaded. SharePoint Online includes the Ribbon, a panel at the top of the window where almost all of the functions possible on a given page are grouped and displayed. If you want, you can customize the library a little bit at the same time you are creating it by clicking the Advanced Options link, which brings up the Site Contents > New screen. Click that small drop-down menu at the top, and you get the following list of options: You can also, at the bottom of the list, elect to allow the “sharees” to edit the file, as opposed to just viewing a read-only version of it. Name: Decision. The colour of the new icon matches the main colour of the site. For example, you can very easily add new content to the library by clicking the “+ New” link to create new content, such as a Word or Excel file, directly in the system, or click the Upload button to put an existing document into the system. It’s shown collapsed in the screenshot above, but just click on the words in the tab menu — Browse or Page in this example — to expand it. You can just select any item and then click the i on the right of the menu — this will open up the details pane where you can edit names, titles, the authors of documents, and much more. PowerPoint vs. Google Slides: Which works better for business? You can choose from a list of links, announcements, a calendar, a list of contacts, a suggested site of links, a custom list in both list form and an editable datasheet form, a discussion board, an issue tracking list, a list of links, a list of project tasks (with a Gantt-like chart), a survey, a task list, or an imported spreadsheet. As part of the Office 365 subscription, you automatically get the latest version of the software. Under the Ribbon on the right, you will find the Search box, where you can type any sort of search query in, click the magnifying glass icon to the right, and then take advantage of the indexing engine on the site to get comprehensive results from any file that includes your search term. Windows 10 recovery, revisited: The new way to perform a clean install, 10 open-source videoconferencing tools for business, Microsoft deviates from the norm, forcibly upgrades Windows 10 1903 with minor 1909 refresh, Apple silicon Macs: 9 considerations for IT, The best way to transfer files to a new Windows PC or Mac, Online privacy: Best browsers, settings, and tips, Sponsored item title goes here as designed. Or perhaps you are new to SharePoint, or are interested in teasing out the power of SharePoint Online as you work with your team. What does this mean for me? You can also save custom views here and manage them, but you have to be an administrator to do so. Like the Ribbon found in other Office apps like Word, the Ribbon in SharePoint Online is divided into tabs, each of which includes a set of related commands. (See our cheat sheets for the on-premises versions of SharePoint 2013 and SharePoint 2010.). Additionally, you can choose to expire this access after a certain date, an option I heartily recommend for security reasons. A site itself. Share. You can create a document library that lets you upload Word files and other files to share. In order to better quickly see the status of a file in SharePoint Microsoft are introducing some new icon signals. The interface is different than it was in earlier versions of SharePoint, and some ways you interact with the software have changed.

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